Billing

Payment Options

All accounts are set up for automatic payments through Tuition Express, which processes payments using Visa, MasterCard, Discover, or a checking account.

Available Payment Plans:

  • Monthly: Processed on the first business day of each month.
  • Weekly: Processed each Monday.
  • Idaho Child Care Program (ICCP): We accept reimbursements through ICCP. Please refer to your enrollment packet for details.

You may make payments before the due date. If your account balance is $0.00 before the scheduled payment, no automatic payment will be processed.

🚫 CASH PAYMENTS ARE NOT ACCEPTED AT ANY LOCATION.

Declined/Returned Payment Policy

  • Returned Checking Account Payments: A $25.00 fee will be added to your account.
  • Declined Credit/Debit Card Payments: A $5.00 processing fee will be applied. Each additional declined payment within a calendar year will increase by $5.00 (e.g., 1st = $5, 2nd = $10, 3rd = $15, etc.).
  • If a payment is declined/returned, parents will be notified by email. The balance must be paid by the end of the second business day to avoid service suspension.
  • Payments for declined transactions can be made online at MyProcare.com, by phone, or by check/money order delivered to the District Office (cash is not accepted).

If a declined payment causes Tuition Express to close your account, you must submit a different payment method at least two business days before the next payment due date to avoid service suspension.

Billing Procedures

  1. Registration Fee: A $45 registration fee is charged when your registration is processed.
  2. First Tuition Payment: Processed on the first day your child attends, unless transitioning from one session to another (e.g., school year to summer). In this case, payment is processed on the contracted date.
  3. Billing Start Date: Begins as outlined in your contract.
  4. Contracted Tuition: Parents/guardians are responsible for tuition whether or not the child attends.
    • Vacation Credits: Available only during the summer program (two weeks max). A Vacation Request Form must be submitted at least 5 business days in advance.
  5. Changes to Contracted Days:
    • Contracted days cannot be rotated or substituted.
    • Attending extra days/hours outside the contract will result in additional charges based on drop-in rates.
    • Part-Time Contracts: Limited to 5 hours per day. Exceeding this results in a $25.00 per day charge.
  6. Contract Changes:
    • One free change per summer session and two free changes per school year with 5 business days’ notice.
    • Additional changes cost $15.00 each.
    • Late change requests (less than 5 business days) incur an additional $15.00 fee.
  7. Late Pick-Up Fees: If a child is not picked up by 6:00 p.m., a $5.00 per minute fine applies. If no authorized contact has picked up the child by 6:15 p.m., Health & Welfare will be contacted.
  8. Viewing Statements: Parents can access billing statements anytime through the Procare Connect App.
  9. Extra Charges: Billed each cycle and due by the next scheduled payment date. Rates are posted on our website under About > Tuition Rates.
  10. Declined Payments & Service Suspension:
    • Returned checking account payments: $25.00 fee.
    • Declined credit/debit card payments: $5.00 fee.
    • After five declined payments in 12 months, parents may need to add another payer or withdraw from the program. If a new payer’s payment is also declined, services will be terminated.
  11. Withdrawals & Refunds:
    • Withdrawals must be submitted in writing at least 5 business days before the last day of attendance.
    • Tuition credit refunds (minimum $15.00) will be processed within 30 business days.
    • Families withdrawing are not guaranteed space if they choose to re-enroll later.